Order NowPay Now

Making Notarization Convenient: Can You Get Documents Notarized Online?

Online Document Notarization revolutionizes notary services. Understand its benefits, legality, and how to access it from home.
November 10, 2023

Get Connected

Have you ever needed to get an important document notarized? You know, those times when you have to prove that your signature is the real deal? It's a crucial step in various transactions like buying a house, making a will, or handling legal matters. 

Here's the thing: the traditional way of notarization can be a bit of a hassle. You often have to hunt down a notary public, schedule an appointment, and physically show up with your documents in hand.

We're going to dive into the world of online document notarization and explore how it's making this whole process a whole lot more convenient.

In today's fast-paced world, we're all about finding ways to make our lives simpler, right? Why not take a closer look at online notarization? 

It's a game-changer in the notary world. Instead of juggling your schedule to meet a notary in person, you can now get your documents notarized from the comfort of your own space. 

Yep, you heard that right – online! This blog will be your guide to understanding what online document notarization is all about and how it can make your life a whole lot easier. 

We'll explore the legal aspects, the benefits, the process, and everything you need to know to make informed decisions about this modern notarization method. 

Let's dive in and explore how to make notarization more convenient and accessible.

Prestige - Online Document Notarization

Traditional Notarization vs. Online Document Notarization

Now that we've set the stage, let's dive into the nitty-gritty of notarization methods. 

You might be wondering, what's the big difference between the old-school way and this shiny new online notarization thing? Well, my friend, it's time to unravel it all.

Traditional Notarization

Alright, first things first, let's talk about traditional notarization. This is the classic way of getting your documents stamped with the notary seal. 

You'd need to locate a notary public, typically at a bank, law office, or other official places. You'd set an appointment, take your documents, and meet them in person. 

The notary would verify your identity and watch you sign the papers. 

Once you're all signed and sealed (literally), they'd add their own seal and signature, confirming that everything's on the up-and-up.

Online Document Notarization

Now, let's shift our focus to online document notarization – the new kid on the block. 

This method lets you get your documents notarized over the internet, without ever leaving your favorite chair. You'll still need a notary, but they'll be on the other side of your screen. 

It's like video chatting with your notary, but with a few extra security layers to ensure it's all legit. 

The notary will witness your signing electronically and add their digital seal to your documents. It's all done digitally, making it super convenient and accessible.

Key Differences

  1. In-Person vs. Online: Traditional notarization requires a physical meeting with a notary, while online notarization is conducted over the internet.
  1. Speed and Flexibility: Online notarization is typically faster and offers more scheduling flexibility, allowing you to choose a time that suits you.
  1. Historical Significance: Traditional notarization has a long-standing history and remains prevalent, especially for important documents that require the physical presence of a notary.

Legality and Security of Online Notarization

Now that we've compared the old-school notarization to its fancy online counterpart, you might be wondering, "Is this online stuff even legit? Is it secure?" 

These are totally valid questions, so let's dive right in and get those answers.

The Legal Side of Online Notarization

Online notarization is like the cool, modern cousin of traditional notarization and it's legit in many places. 

Laws regarding online notarization can vary from state to state or country to country, but they're catching up to the digital age. 

Many states in the US and other countries have adopted laws allowing online notarization. 

These laws outline the rules and requirements that online notaries need to follow to make the whole process above board.

It's important to remember that notarization, whether online or in person, is all about making sure the person signing the document is who they say they are. 

Online notaries use advanced identity verification methods, like multi-factor authentication and biometric data, to confirm your identity. 

They also keep a digital record of the notarization process, which adds an extra layer of security and helps if any disputes arise. 

So, when done by the book, online notarization is indeed legal and secure.

Security Measures In Online Notarization

When it comes to the security of your online notarized documents, there are several layers of protection in place. 

Online notaries use secure, encrypted platforms to conduct their sessions. These platforms ensure that your personal information and documents stay safe from prying eyes. 

In fact, many online notarization services use the same level of security as your online banking or shopping sites.

To make sure the documents aren't tampered with after notarization, they're often digitally sealed and timestamped. 

This means that any changes or alterations to the document can be easily detected. 

Plus, online notaries must adhere to strict security and privacy standards and their actions are often audited to maintain trust in the process.

So, yes, online notarization is not only legally recognized in many places but also comes with strong security measures to protect your documents and personal information. 

Let's move on and explore the array of benefits that come with online notarization.

Benefits of Online Document Notarization

Welcome to the brighter side of online document notarization – the part where we talk about all the perks and advantages you can enjoy. 

It's like getting a warm, fresh batch of cookies right out of the oven. So, let's dig in and savor the benefits of online notarization.

Convenience at Your Fingertips

One of the shining stars in the online notarization galaxy is convenience. 

Traditional notarization means you have to physically go to a notary's office, find a time that works for both of you, and hope there are no traffic jams. 

Online notarization? It's a breeze. You can get your documents notarized from anywhere with an internet connection. 

No need to rush, no need to change out of your PJs – it's all done from the comfort of your own home.

Accessibility for All

Online notarization isn't just convenient; it's also incredibly accessible. Imagine you live in a remote area or have mobility issues. 

Online notarization bridges those gaps. You can reach a notary with a few clicks, making this service accessible to more people, no matter where they are. 

It's like bringing the notary to your doorstep.

Cost Savings, Anyone?

Here's another pocket-friendly benefit: online notarization can save you money. No more spending on gas or public transportation to get to a notary. 

Plus, some online notarization services are competitively priced and you can easily compare their fees online. It's like a sale, but all year round!

Time Efficiency

In today's fast-paced world, time is money, right? Online notarization can save you loads of time. 

Instead of juggling your schedule to meet a notary during their working hours, you can often book an online notary when it's convenient for you. 

No more long waits or endless forms to fill out; it's efficient and quick.

Secure Digital Records

Your online notarization session typically leaves a secure digital record. This can be super handy if you ever need to prove that your document was notarized. 

Those digital records are often protected by encryption and other security measures, making them safer than traditional paper documents.

So, there you have it – a bunch of reasons why online notarization can make your life easier and more cost-effective. 

How Online Document Notarization Works

We've talked about the perks of online notarization, now it's time to dig into the 'how' part. How does this whole online notarization thing actually work? 

It's a bit like an online magic trick and we're about to reveal the secrets.

Step-by-Step: How It All Happens

  1. Choose an Online Notary Service: First things first, you need to pick an online notary service. 

There are various platforms out there like Notarize, DocuSign, and SignNow. These are like your online notary hubs. 

They're legit, secure, and have notaries on standby, ready to assist you.

  1. Upload Your Document: Once you're on the platform, you upload the document you want to get notarized. 

Make sure it's complete and that you have all the required information handy. It's just like attaching a file to an email.

  1. Verify Your Identity: To ensure it's really you on the other end, you'll have to go through an identity verification process. 

This might involve showing your ID, answering security questions, or even having your face scanned. It's all about making sure you're you.

  1. Video Session with a Notary: Now, the exciting part! You'll have a video call with a certified notary. 

They'll confirm your identity, watch you sign the document, and add their digital notary seal. 

It's kind of like having a notary right in your living room, without the awkward small talk.

  1. Digital Seal and Timestamp: After you've signed and the notary has done their thing, your document gets digitally sealed and timestamped. 

This step is crucial because it shows that the document is authentic and hasn't been tampered with.

  1. Access Your Notarized Document: Voilà! Your notarized document is now ready for download. You can keep a digital copy or print it out, depending on your needs. 

It's all super straightforward and usually takes just a fraction of the time compared to traditional notarization.

Popular Platforms and Services

There are a few big players in the online notarization game. 

Notarize is a widely recognized platform that connects you with a notary via video call and they offer services for various documents. 

DocuSign is another big name, primarily known for electronic signatures but also offering online notarization. 

SignNow is also a contender, known for its user-friendly interface and quick notarization process.

Remember, it's important to choose a platform that's compliant with the laws of your state or country and ensures robust security. 

Always do a quick check to make sure you're using a reputable service. So, now you know how online document notarization works and you're ready to give it a shot. 

In the next section we'll walk you through the step-by-step process of getting your documents notarized online.

Steps to Get Your Documents Notarized Online

So, you're eager to dive into the world of online document notarization? Fantastic! Let's walk through the steps to make it happen. 

It's like following a recipe, but instead of a delicious dish, you'll get your important documents notarized in a jiffy.

Step 1: Choose an Online Notary Service

Your first stop is selecting a trustworthy online notary service. As mentioned earlier, platforms like Notarize, DocuSign, and SignNow are some great options. 

Make sure the service you pick is compliant with your local laws and regulations.

Step 2: Sign Up and Log In

Once you've chosen a service, create an account or log in if you already have one. They'll likely ask for your email and a secure password.

Step 3: Upload Your Document

Now, it's time to upload the document you want to get notarized. Make sure it's all filled out and ready to go. Most platforms make this as simple as attaching a file to an email.

Step 4: Verify Your Identity

You'll go through an identity verification process. It's like proving to the notary that you're really you. 

You might need to show your ID, answer a few questions, or do a quick video chat to confirm your identity.

Step 5: Schedule a Notary Session

After your identity is verified, you'll be able to schedule a video call with a certified notary. Pick a time that works for you – it's one of the perks of online notarization!

Step 6: Attend the Video Session

When your scheduled time arrives, hop on the video call with the notary. They'll confirm your identity again, watch you sign the document, and then add their digital notary seal. 

It's all very official and convenient.

Step 7: Download Your Notarized Document

After the notary has done their part, your document will be digitally sealed and timestamped. It's like getting the golden seal of approval. 

You can now download the notarized document and keep a digital copy or print it out if needed.

Step 8: Pay the Notary Fee

Most online notary services charge a fee for their services. Make sure to pay any required fees before or after the notarization session. 

The cost can vary depending on the platform and the type of document.

Step 9: Store Your Notarized Document Securely

Last but not least, keep your notarized document in a safe place, either digitally or in hard copy. 

These documents are often crucial for legal or official matters, so keeping them secure is a must.

There you have it! You've successfully notarized your document online. It's a straightforward process that offers convenience and accessibility. 

In our next section, we'll explore some common scenarios where online notarization can come in particularly handy.

Common Use Cases

Now that you've got the know-how on online notarization, you might be wondering where this new-fangled method really shines. 

Well, you're in the right place because we're going to explore some common scenarios where online notarization can be an absolute game-changer. 

Let's dive in and see how this digital marvel can make your life easier.

Real Estate Transactions

Buying or selling a home is one of the biggest financial moves you'll ever make. Guess what? Many real estate documents require notarization. 

With online notarization, you don't have to rush to the notary's office during the hectic process of home buying. 

You can get all the necessary documents notarized from your comfy couch. It's a real estate dream come true.

Legal Documents

Legal documents, like wills, trusts, and power of attorney forms, often need notarization to make them legally binding. 

Online notarization makes handling these sensitive documents more straightforward. 

You can complete these important tasks from the privacy of your own home, reducing stress and saving time.

Business Agreements

In the business world, time is money. With online notarization, signing contracts and agreements becomes more efficient. 

Whether you're dealing with partnerships, LLCs, or any other business arrangements, you can get your documents notarized quickly and securely without the need for in-person meetings.

Financial Transactions

Financial institutions often require notarized documents for activities like opening a bank account, applying for a loan, or refinancing a mortgage. 

Online notarization simplifies the process, allowing you to complete these financial tasks with ease and convenience.

Healthcare Documents

Documents related to your health, such as advance healthcare directives or medical power of attorney forms, may require notarization. 

Online notarization provides a convenient way to handle these sensitive documents, especially when you're focused on your health and well-being.

Vehicle Transactions

When it comes to buying or selling a vehicle there's often a need for notarized documents, like bills of sale or transfer of ownership forms. 

Online notarization can save you a trip to the notary's office, making the process smoother and more accessible.

Educational Records

For students and parents notarized educational documents, like transcripts or diplomas, can be a necessity. 

Online notarization can help you get these documents authenticated without the hassle of going to a physical notary.

These are just a few examples of the scenarios where online notarization can be a real lifesaver. 

It brings convenience, accessibility, and speed to various aspects of our lives. 

So, whether you're in the midst of a major life event or simply need to take care of some paperwork, online notarization can be your trusty sidekick. 

In our next section, we'll discuss potential drawbacks and limitations to keep in mind when considering online notarization.

Potential Drawbacks and Limitations

Okay, so we've sung the praises of online notarization, but it's only fair to acknowledge that it's not a magic wand that solves everything. 

There are some limitations and concerns to be aware of. Let's take a closer look at the other side of the coin.

Legal Restrictions by Location

The biggest limitation is that online notarization is not universally accepted everywhere. Laws and regulations vary from state to state and from country to country. 

So, the legality of online notarization can depend on where you're located. 

Always check your local laws before assuming you can use online notarization for all your documents.

Document Type Restrictions

Not all documents can be notarized online. Some documents, especially those with complex legal requirements or unique notary procedures, may still need in-person notarization. 

So, while online notarization covers a wide range of documents, it doesn't cover absolutely everything.

Internet and Technology Requirements

Online notarization relies on an internet connection and certain technology. 

If you're in an area with poor internet access or don't have the necessary devices or software, online notarization can be challenging or even impossible.

Document Preparation

Your documents need to be correctly formatted and ready for notarization. If they're not in order, the online notary may not be able to proceed, which can be a hassle if you're in a rush.

Limited Choice of Online Notaries

You might have fewer options for choosing a notary online compared to the number of traditional notaries available in your area. 

This could limit your ability to find a notary who specializes in a specific type of document.

Privacy Concerns

Online notarization involves sharing personal and sensitive information over the internet. 

While platforms use encryption and security measures, there's always a small risk associated with online transactions. 

Be sure to choose a reputable online notary service to minimize these risks.

Lack of Personal Interaction

For some people, the lack of face-to-face interaction with a notary may be a drawback. 

Traditional notarization provides a level of personal assurance that online notarization can't replicate.

In summary, while online notarization is incredibly convenient and secure for many situations, it's not a one-size-fits-all solution. 

It's important to be aware of its limitations and check the legal requirements in your area before opting for online notarization.

Tips for a Smooth Online Notarization Experience

You're all set to give online notarization a whirl, but you want to make sure everything goes off without a hitch, right? 

Well, you're in the right place because we've got some tips to ensure your online notarization experience is as smooth as butter. 

Let's dive into the nitty-gritty of making this process work seamlessly.

Check the Legal Requirements

Before you even start, make sure you're aware of the legal requirements for online notarization in your area. 

The last thing you want is to find out later that your notarized document isn't recognized because you missed a crucial step.

Choose a Reputable Notary Service

Picking the right online notary service is key. Look for one with a solid track record, good reviews, and strong security measures. 

Platforms like Notarize, DocuSign, and SignNow are reputable choices.

Prepare Your Document Carefully

Your document should be in tip-top shape before you start the process. Ensure it's complete, correctly formatted, and has all the necessary fields filled out. 

This will save you time and ensure a smooth notarization.

Get Your ID Ready

You'll need to prove your identity during the online notarization. Have a valid ID handy, whether it's a driver's license, passport, or any other government-issued ID.

Test Your Tech

Double-check that your internet connection is stable, your camera and microphone are working, and you have the necessary software installed. 

A quick tech check can save you from unexpected hiccups during the session.

Choose a Quiet, Well-Lit Space

Find a quiet and well-lit area for the video call with the notary. It's essential for clear communication and proper identification.

Be On Time

Punctuality matters, even in the digital world. Be on time for your scheduled notarization session to avoid delays.

Read the Notary's Instructions

Follow the notary's instructions carefully during the session. They'll guide you through the process, so paying attention is crucial.

Review the Notarized Document

After the notarization, take a moment to review the document. Ensure that it's correctly notarized and that all the details are accurate.

Keep Digital Copies

Once you have your notarized document, make sure to keep digital copies in a secure place. You might also want to make a backup on an external device or cloud storage.

Understand the Fees

Online notary services often have fees associated with their services. Be clear about the costs involved and how you need to pay. 

Some services charge per notarization, while others have a subscription model.

By following these tips, you'll be well-prepared for a successful online notarization experience. 

It's all about making the process smooth and efficient, so you can get your documents notarized hassle-free.

There You Have It

In a world where convenience is key, online document notarization stands as a shining example of how modern technology can simplify our lives. 

From the comfort of your own home, you can now notarize documents with ease, eliminating the need to track down a notary in person, all while reducing costs and saving time.

By comparing traditional notarization to its online counterpart, we unveiled the remarkable differences that set them apart. 

The flexibility, accessibility, and efficiency of online notarization have quickly made it a sought-after solution for various crucial transactions.

Laws have adapted to the digital age, and strict security measures protect your personal information and documents, ensuring the process is both legitimate and safe.

The convenience of online notarization extends to a variety of use cases, from real estate transactions and legal documents to business agreements and educational records. 

Whether you're buying a home or dealing with a medical power of attorney, online notarization simplifies the process, offering accessibility and saving you precious time.

Online document notarization is a convenient and legitimate alternative to traditional notarization methods. 

While it may not be suitable for all scenarios, it offers a level of accessibility and efficiency that can greatly benefit individuals and businesses alike. 

So, whether you're looking to notarize a legal document or seal the deal on a real estate transaction, consider exploring the world of online notarization for a smoother, more accessible, and cost-effective experience. 

Embrace the future of notarization, contact Prestige today and make your life more convenient.


P. O. Box 3670
Everett WA 98213
[email protected]

crossmenu linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram